📆 Here is what payroll schedule to anticipate
Employees are paid on the 5th of the following month. You should receive your salary before the end of the work day by 5.00 p.m.
💸 Here's where to go for payslips
You will have been sent a link to join HR Portal (please check spam/junk folder if you fail to receive your login details)
Each month you will receive a notification email to view and/or download your payslip. On occasions, money might hit your bank account before your payslip is published on Carmel.
🤑 Here's where to go for expenses
Submit these through the OmniPlatform. Your manager will receive a notification to approve. The deadline for expenses is the 4th of every month to be paid at the end of the month.
🌴 Here's what to do for holiday/vacation
Submit your requests through OmniPlatform. In Italy, along with your annual leave, you are entitled to additional paid permits (Permessi Retribuiti) each year. These permits are managed through payroll, and it’s essential to categorize your leave requests correctly to avoid any payroll discrepancies. These paid permits expire at the end of the year so any unused will be paid out at the end of the year.
Here’s a breakdown of how paid permits increase based on your length of employment:
1st to 2nd year of employment: 32 hours (4 days) of paid permits per year.
3rd to 4th year of employment: 68 hours (approximately 8.5 days) per year.
5th year onwards: 104 hours (approximately 13 days) per year.
Instructions for Requesting Leave
Determine the Leave Type
When submitting a leave request, please select the correct leave type—either Holiday or Other. Refer to your payslip or check with HR if you are unsure of your current paid permits balance.Using Paid Permits Before Annual Leave
For employees with unlimited paid time off, please note that statutory leave (including annual leave and paid permits) must be used before utilizing unlimited time off. Make sure to use your annual leave and paid permits first.Submitting Leave in the System
When logging leave:For annual leave, select Holiday as the leave type.
For paid permits, select Other as the leave type and in the comments section write Paid Permits.
If you’re taking leave after statutory balances are exhausted and have unlimited time off, log it as Other and in the comments section write unlimited leave.
📎 Where to find your balance of holiday?
You can find the balance of your holidays on your payslip: your used leave, accrued leave and the remaining balance.
Leave carryover
Employees in Italy can carry over up to 10 days of annual leave, and they need to be used during the following 18 month. However, paid permits if not used until the end of the calendar year, need to be paid out.
🌍 Wondering about your public holidays?
You should always follow the public holidays of the country you're employed in, so please take those days off and rest! Please ensure you always give a heads-up to your line manager in case they're located in a different country.
Your Santo Patrono bank holiday is on 4 October. San Petronio - Saint Patron of Bologna where our entity is located.
🤒 Here's what to do if you are feeling unwell
Submit your request through OmniPlatform. All Employees are required to provide a doctor's note confirming sick leave from day one. You will have 24 hrs to submit a sick leave certificate, email this to help@omnipresent.com
💻 Wondering about your hardware or equipment? Omnipresent does not provide hardware, so please feel free to reach out to your Line Manager in regards to all equipment needs.
❓ Here's where to go for general questions
You can contact us via the help button in the OmniPlatform (bottom right).
💔 Resignations
We really hope this won't come in handy, but in order to comply with Employer of Record laws, here you will find the guidelines on what to do in case you wish to resign from us. Please remember that as part of the process, we need to officially receive your resignation through the OmniPlatform.
Documents: