📆 Here is what payroll schedule to anticipate
📆 Here is what payroll schedule to anticipate
Employees are paid on the 5th of the following month. You should receive your salary before the end of the work day by 5.00 p.m.
💸 Here's where to go for payslips
💸 Here's where to go for payslips
You will have been sent a link to join HR Portal (please check spam/junk folder if you fail to receive your login details)
Each month, you will receive a notification email to view and/or download your payslip. On occasions, money might hit your bank account before your payslip is published on Carmel.
🤑 Here's where to go for expenses
🤑 Here's where to go for expenses
Submit these through the OmniPlatform. Your manager will receive a notification to approve. The expense must be submitted and approved before the payroll cut-off date to be paid at the end of the month.
🌴 Here's what to do for holiday/vacation
🌴 Here's what to do for holiday/vacation
Submit your requests through OmniPlatform. In Italy, along with your annual leave, you are entitled to:
4 days (32h) of Ex festivita
ROL: full accrual is either 56 or 72h (variable according to employer’s headcount). Full accrual starts once the employee hits 4 years of seniority. 50% accrual starts from year 2. In the first 2 years, the employee will have 0 per month. Then 1/12 of the annual amount per month after 2 years.
Each month you can see accruals and the available balance on your payslip.
Kindly note that Ex festivita and ROL are both paid out in lieu, unless otherwise agreed, if still untaken as of 30 June of the year following accrual.
Instructions for Requesting Leave
Determine the Leave Type
When submitting a leave request, please select the correct leave type—either Holiday or Other. Refer to your payslip or check with HR if you are unsure of your current paid permits balance.Using Other Leave Type Before Annual Leave
For employees with unlimited paid time off, please note that statutory leave (including annual leave and paid permits) must be used before utilizing unlimited time off. Make sure to use your annual leave and paid permits first.Submitting Leave in the System
When logging leave:For annual leave, select Holiday as the leave type.
For paid permits, select Other as the leave type and in the comments section write Paid Permits.
If you’re taking leave after statutory balances are exhausted and have unlimited time off, log it as Other and in the comments section write unlimited leave.
🌍 Wondering about your public holidays?
🌍 Wondering about your public holidays?
You should always follow the public holidays of the country you're employed in, so please take those days off and rest! Please ensure you always give a heads-up to your line manager in case they're located in a different country.
Your Santo Patrono bank holiday is on 4 October. San Petronio - Saint Patron of Bologna where our entity is located.
What happens if a Bank holiday falls on Sunday?
What happens if a Bank holiday falls on Sunday?
Employees are entitled to one daily share of salary for each public holiday falling on a Sunday. This is a legal requirement - art. 5(3), Law no. 260/1949. Should employees work on that Sunday, regulations on festive work will apply; the employee may be entitled to compensation for overtime, and will be entitled to either compensatory rest or an additional salary share (on top on the one for the Holiday/Sunday combo, which is due regardless).
📎Where to find your balance of holiday?
📎Where to find your balance of holiday?
You can find the balance of your holidays on your payslip: your used leave, accrued leave and the remaining balance.
📗What NCBA will be applied under this contract?
📗What NCBA will be applied under this contract?
Under our contract there will be two CCNL applied, Commercio and Agenzie di somministrazione di lavoro - this is due to the nature of the labor leasing agency.
CCNL applicable to your comapny is Commercio. In case they opt for a different one in the future, their new CCNL will apply.
🔁Wondering about Leave carryover?
🔁Wondering about Leave carryover?
Employees in Italy can carry over up to 10 days of annual leave, and they need to be used during the following 18 month. However, paid permits if not used until the end of the calendar year, need to be paid out.
🏥 Medical check and H&S training
🏥 Medical check and H&S training
All employees in Italy are required to undergo a medical check and complete Health and Safety training by their 60th days of employment.
If you have completed the Health and Safety training with your previous employer, please share the certificate with us (upload it to the OmniPlatform). The training is valid for 5 years, so if already completed, you will not need to do it again.
A Medical Check is mandatory as you are changing the employer.
After the onboarding is completed, our local team from 2Di will reach out to you with all the necessary information.
I have already done Health & Safety training and Medical visit, why do I need to do it again?
I have already done Health & Safety training and Medical visit, why do I need to do it again?
As you will move to another employer, the medical visit needs to be done again. The current one is not valid, as it is linked to another employer.
This is not the case with H&S training, they are generic and valid for 5 years. If you have a certificate for the training done with the old employer, you do not need to do the training again. Once the period of 5 years validity expires, our local partner will reach out and share the information about the training you need to conduct.
🤒 Here’s what to do if you’re feeling unwell
🤒 Here’s what to do if you’re feeling unwell
Submit your request through OmniPlatform. All Employees are required to provide a doctor's note confirming sick leave from day one. You will have 24 hrs to submit a sick leave certificate, email this to help@omnipresent.com
👩🏼🍼Here's what to do for maternity leave
👩🏼🍼Here's what to do for maternity leave
In Italy, mothers are entitled to at least 5 months of paid maternity leave, giving you the necessary time to rest and care for your newborn. Typically, this includes 2 months before and 3 months after birth, but flexible options allow for 1 month before and 4 months after childbirth, if approved by a doctor. Additional extensions may apply if you're in a role deemed dangerous or physically strenuous.
During your leave, you'll receive benefits equivalent to your employment classification on our contract.
👨🏼🍼Here's what to do for paternity leave
👨🏼🍼Here's what to do for paternity leave
In Italy, fathers are entitled to 10 working days of paid paternity leave, offering dedicated time to bond with your child and support your family during this important transition. This leave can be used flexibly from two months before to five months after birth – including in the case of perinatal loss – and is fully paid at 100% of your salary by INPS, advanced by your employer. In the event of multiple births, this entitlement increases to 20 working days.
💻 Wondering about your hardware or equipment?
💻 Wondering about your hardware or equipment?
Omnipresent does not provide hardware, so please feel free to reach out to your Line Manager in regards to all equipment needs.
💔 Thinking of leaving us? - Resignation
💔 Thinking of leaving us? - Resignation
We really hope this won't come in handy, but in order to comply with Employer of Record laws, here you will find the guidelines on what to do in case you wish to resign from us. Please remember that as part of the process, we need to officially receive your resignation through the OmniPlatform.
To end the employment compliantly, the employees need to submit their resignation to the government website ClickLavoro.
🔃 Need to update your personal details?
🔃 Need to update your personal details?
If you need to change your bank details, address, email address, or any other personal information, simply follow this guide: How to Edit Your Personal Information. Make sure to keep your records up to date to avoid any issues with payroll or communication!
❓ Here's where to go for general questions
❓ Here's where to go for general questions
You can contact us via the help button in the OmniPlatform (bottom right).
💰 Supplementary Payroll Documents
Here’s a simplified guide for filling out the Dichiarazione relativa all’applicazione del massimale contributivo ex art. 2, Legge n. 3351995 form.
Here’s a simplified guide for filling out the Dichiarazione relativa all’applicazione del massimale contributivo ex art. 2, Legge n. 3351995 form.
This form is essential for employers and employees to correctly fulfill pension contribution requirements under Italian law. It clarifies an individual's contributive seniority, which affects their pension calculation.
Sections of the Form
Personal Information
Fill in your full name, place, and date of birth.
Enter your address and tax code (codice fiscale).
Declaration
Select the box that corresponds to your contributive status:
Option A: You had no contributive seniority as of December 31, 1995, in any Italian or foreign social security systems. This means you had no contributions, credited periods (like military service), or purchased contributions (like education-related buybacks).
Option B: You had contributive seniority as of December 31, 1995, in an Italian or foreign mandatory social security system but did not choose to calculate your pension under the contributory system.
Option C: You opted to calculate your pension using the contributory system and had contributive seniority by December 31, 1995. Specify the date of your choice and attach supporting documentation.
Commitment to Update
If there are changes in your contributive status (like credited periods or buybacks), you agree to promptly inform your employer to adjust the contributions accurately.
Signature
Sign and date the form in the designated spaces.
Here's a guide for filling out the Richiesta Detrazioni form, which helps in applying for tax deductions in Italy.
Here's a guide for filling out the Richiesta Detrazioni form, which helps in applying for tax deductions in Italy.
Purpose of the Form
This form is for employees to declare their eligibility for various tax deductions, including family charges and employment-related deductions, in compliance with Italian tax regulations.
Sections of the Form
Personal Information
Fill in your full name, place, and date of birth.
Enter your tax code (codice fiscale), residence details, and employment information.
Declaration of Tax Deductions (Art. 12 and 13)
Select the applicable tax deductions starting from the specified year.
Note: Ensure all dependents are listed, even if they do not qualify for deductions.
A) Employment Deductions (Art. 13 of TUIR)
Choose whether to apply deductions for employment or pension income or to exclude these deductions.
B) Family Charges (Art. 12 of TUIR)
List dependents (spouse, children, and other family members) along with their tax codes, birth dates, and the percentage of deduction.
Specify the months to which the deductions apply if they are not valid for the entire year.
C) Income Details
Indicate your total annual income and specify if it includes additional non-employment income.
D) Pension Holder Status
If you receive a pension, provide the identification number and amounts for any applicable deductions.
Section for Short-Term Employment
If your employment is less than a year, declare previous employment status and request minimum deductions or deductions for the full year, if applicable.
Other Details
For end-of-employment payments (like severance), declare if you have used the applicable deductions in prior employment.
Signature and Date
Sign and date the form to confirm the information provided.
Important Reminders
Notification of Changes: Update the form if there are changes in family, income, or pension status.
Completeness: Ensure all eligible family members are listed with the correct details to receive applicable deductions.
Here's a guide to help complete the TFR 2 - Scelta per la Destinazione del Trattamento di Fine Rapporto form.
Here's a guide to help complete the TFR 2 - Scelta per la Destinazione del Trattamento di Fine Rapporto form.
Purpose of the Form
This form is for employees hired after December 31, 2006, to choose how they want to allocate their Trattamento di Fine Rapporto (TFR, or severance pay). It provides options for directing the TFR to a complementary pension plan or keeping it with the employer according to Italian regulations.
Sections of the Form
Personal Information
Fill in your name, place, and date of birth.
Enter your tax code (codice fiscale) and the name of your employer.
Deadline for Submission
This form must be submitted within six months of hiring. If not submitted on time, the TFR will be automatically allocated to a designated pension fund as per legal requirements.
Section Selection
Complete only the section that applies to your employment situation:
Section 1: For employees registered with mandatory pension contributions after April 28, 1993.
Section 2: For employees registered before April 29, 1993, with collective agreements mandating TFR allocation to a pension fund.
Section 3: For employees registered before April 29, 1993, without collective agreements mandating TFR allocation.
Options for TFR Allocation
Option 1: Keep TFR with the employer, regulated under Article 2120 of the Italian Civil Code.
Option 2: Partially allocate TFR to a specified complementary pension fund, with a specific percentage allocation, while the remaining TFR stays with the employer.
Option 3: Fully allocate TFR to a complementary pension fund from the date indicated in the form.
For options 2 and 3, attach a copy of your membership form for the chosen pension fund.
Employer Contribution Requirements
For employers with 50 or more employees, unallocated TFR or the residual TFR amount is transferred to the INPS-managed Treasury Fund, ensuring the same provisions as outlined in Article 2120 of the Civil Code (this is the case for employers with 50+ employees at the end of their first year of business (intended as 31st December of said year)).
Signature and Date
Sign and date the form. Your employer will counter-sign a copy to acknowledge receipt, which you should keep for your records.
Important Reminders
Timely Submission: If this form is not submitted within six months of employment, TFR will default to a complementary pension fund.
Attachments: Attach your pension fund membership document if opting for partial or full allocation to a fund.
Employer-Specific Rules: For larger employers (50+ employees), unallocated TFR automatically goes to the INPS-managed fund.
This guide ensures that you accurately complete the TFR 2 form and make informed decisions regarding your severance pay allocation.
Here’s a guide to help fill out the Trattamento Integrativo form.
Here’s a guide to help fill out the Trattamento Integrativo form.
Purpose of the Form
This form enables employees to request or decline the Trattamento Integrativo, a tax benefit under Italian law for individuals with annual incomes up to 28,000 euros.
Eligibility for the Trattamento Integrativo
The integrative allowance applies as follows:
For incomes up to 15,000 euros: A maximum of 1,200 euros.
For incomes from 15,001 to 28,000 euros: The allowance is calculated as the difference between applicable tax deductions and gross tax, up to 1,200 euros.
For incomes over 28,000 euros: Not eligible for the allowance.
Sections of the Form
Personal and Employment Information
Enter your name, position, and internal reference.
In the employer’s name, please include "Omnipresent Germany GmbH"
Request for Application of Trattamento Integrativo
Select one of the following options:
Do Not Apply: Choose if you do not meet the eligibility criteria or do not want the allowance.
Apply Only at Tax Settlement (End of Year/Employment): Select if you want the allowance to be calculated at year-end or upon termination.
Apply in Accordance with Current Legislation: Choose if you wish to receive the allowance as per the standard monthly calculation.
Additional Income Declaration
If you expect to receive income from other sources during the year, indicate the estimated amount here. This information helps to adjust the allowance based on your total income.
Obligations and Notifications
You are responsible for promptly updating your employer if your income changes during the year.
In cases where you receive an excess allowance, you may need to repay the difference by the end-of-year or end-of-employment reconciliation.
Signature and Date
Sign and date the form to confirm the information.
Important Reminders
Income Changes: Inform your employer about any changes in additional income to avoid overpayment or underpayment.
Eligibility Recalculation: The allowance depends on the combined effect of deductions and gross tax.
This guide provides a straightforward approach for you to complete the form, ensuring that your eligibility for the integrative allowance is correctly assessed.
Documents: