At Omnipresent, we are committed to continuously improving our processes to better serve our clients and employees across the globe. As part of this commitment, we are excited to announce an extension of our payroll cut-off dates from the 6th to the 15th of each month for most countries. This change will take effect in February 2025 and aims to provide greater flexibility for submitting and approving payroll-related items.
What Does This Mean for You?
Extended timeline for submissions - you now have until the 15th of each month to submit and approve any additional pay, salary adjustments, or expenses. These submissions will still be processed for inclusion in the current month's payroll.
Exceptions to the Rule
While this extension applies to the majority of countries in our network, there will be a small percentage of exceptions where the cut-off date will remain the 6th due to country-specific compliance or operational constraints.
Any large bonuses submitted - greater than £10,000 for one employee, or cumulatively over £30,000 for multiple employees per payroll cycle - will be subject to a different process, explained in detail here. The cut-off date for such large bonuses, subject to the amounts being received by us, will remain the 6th of every month.
December payroll cutoffs will continue to be earlier in the month - you will receive email notifications of the December cutoffs depending on which country an employee linked with your company is located.
Which Countries Have the 6th Cut-off Date?
As of December 2024, these countries will remain on the 6th cut-off date:
Argentina
Bangladesh
Bolivia
Bostwana
Brazil*
Cameroon
Canada
Chile
China
Colombia
Costa Rica
Denmark*
Ecuador
Egypt
Ethiopia
Finland
France*
Ghana
Guinea
Honduras
Hungary
Italy*
Jamaica
Japan
Lebanon
Malawi
Mali
Mauritius
Mexico*
Morocco
Netherlands*
Nicaragua
Norway
Panama
Peru
Puerto Rico*
South Korea
Suriname
Taiwan
Trinidad and Tobago
Tunisia
Ukraine
*Omnipresent supports both 6th and 15th cut-off dates in this country depending on our local partner. While we prioritise local partners with a later cut-off date, local partners with an earlier cut-off date might be chosen because of visa sponsorship ability and other factors. If you would like to switch to a local partner with a later cut-off date, feel free to reach out to your Customer Success Manager or our Support team at help@omnipresent.com.
The rest of the countries that Omnipresent supports will have a new cut-off date on the 15th.
Where Can I Find the Cut-off Dates for my Employees?
You will be able to find this information on your Current Employees page.
Similarly, when you are adding an Additional Pay or making Salary Changes for an employee, you will see the cut-off date for that specific employee.
Lastly, when you are approving an Expense, you will see the next cut-off date for that employee.
Why This Change?
Our decision to extend cut-off dates reflects our dedication to simplifying and optimizing global payroll processes. By providing additional time for submissions, we hope to ease administrative pressures and support our clients and employees in ensuring payroll accuracy.
Next Steps
Mark Your Calendar: Update your internal payroll schedules to align with the new 15th cut-off date where applicable.
Review Country-Specific Details: Check your Employee page.
Submit and Approve Timely: Ensure all payroll changes and expenses are finalized by the cut-off date to avoid delays in processing.
This change underscores our commitment to flexibility and responsiveness in delivering world-class payroll solutions. Should you have any questions or need further assistance, please do not hesitate to reach out to your Omnipresent contact or our Support team at help@omnipresent.com.