Set up an allowance, bonus, or commission that is automatically paid out each month. In the OmniPlatform, and on invoices, these are referred to as 'recurring variable pay'.
Before you begin, please note:
It's not possible to upload recurring variable payments in bulk at this time.
As a Line Manager, you will only be able to submit and view variable payments for your direct reports.
Once a recurring bonus/commission/allowance is active, there will be a contractual addendum to reflect this change. Cancelling a recurring bonus/commission/allowance will be subject to local employment laws and cannot always be easily cancelled.
When would you use an automated variable payment?
Guaranteed commission during onboarding
Health/Wellbeing allowance
Work from home allowance
How to set up a recurring allowance, bonus or commission:
Log in to the OmniPlatform as a Super Admin or Line Manager.
In the left-hand side menu, click on 'People', then click on 'Additional pay'.
In the top-right corner, click 'Add'.
Select 'Recurring variable pay' from the list and take into account the cut-off date. This is the 6th of the month, every month except December, where the cut-off is earlier.
Search for the employee's name to whom you wish to set up a recurring variable payment.
Select the 'Type' of payment (i.e. allowance, bonus or commission). For allowances, please select the closest match of the allowance type from the dropdown. This helps identify the payment on invoices and payslips.
Choose the month you'd like this payment to start. Please note that the starting month must fall between the employee's first and last month with Omnipresent.
The 'Frequency' cannot be edited and can only be a monthly payment.
Select a 'Start date' for the variable payment. If you choose a date in the past, the payment will be backdated and paid out from that date in the next applicable payroll.
Define the end period. If the variable payment is for a set period of time, select the final month you'd like this to be paid out. If the variable payment is to be paid throughout an employee's time with Omnipresent, check the 'Until the end of the contract' checkbox.
The currency will auto-populate to the currency the employee is paid in. Define the amount of the variable payment.
Finally, complete the reason for the payment taking care to avoid names of the company or employees.
What happens next?
The employee will automatically receive the amount, each month, until the end date is reached.
How do I see previously submitted payments?
Within the 'Additional Pay' tab, you can see all previously submitted one-off or recurring variable payments. Please note that any payments submitted before December 2023 will not appear in this table.
What about mandatory allowances?
Some countries have legally mandatory allowances, for example, Spain has a work from home allowance paid every month. Our specialist team will inform you of any mandatory allowances when a new hire is being onboarded. Any mandatory allowances will be taken care of by our team and there is no need to add these manually.
How to cancel a recurring variable payment?
Reach out to the Support team via live chat or help@omnipresent.com for any queries or to cancel a payment. Please note, this is subject to local employment laws and cannot always be cancelled.