When an employee is employed via VE (Virtual Employer) or PEO you are the legal employer and must handle terminations internally. If you're not sure whether one of your employees is employed via VE/PEO or EOR, reach out to the Support team via live chat or help@omnipresent.com.
EOR (Employer of Record) terminations go through the OmniPlatform. The steps can be found in this article.
For PEO/VE terminations, submit a termination request via email to services@omnipresent.com directly and include the details below:
Last working day of the employee.
Date the employee should be paid until.
How much holiday/vacation was taken? Please let us know how many days are unused or overtaken from your HRIS.
Are there any additional payments to be made to the employee? (e.g commission/bonus/variable/severance payments)
Expenses: Are there any expenses or additions due or owed? All expenses must be submitted and approved by the 6th of the calendar month for them to be processed in the same month’s payroll. Any expenses approved after this time will be paid in the following month, and a 'Management Fee' will be charged.
Equipment return: Please know that this is not something we can help facilitate in the event the employee was issued equipment. This will need to be organized independently of Omnipresent.
We would like to remind you that as your payroll service provider, our role is to manage payroll and related tasks. As our clients, you are the legal employer of your employees via PEO/VE and it is your responsibility to handle the termination process including documentation.
Please note: We recommend planning for terminations 30 days in advance. Allowing 30 days ensures Omnipresent have a smooth payroll transition. Rushed terminations put a high degree of risk on organisations.