Once your contractor becomes active, a management fee will be applied per contractor per month until the contractor is deactivated. This management fee is applied and payable at the moment you pay a contractor's invoice.
For example: you added contractor Joice Gumala on 23 June 2024. She goes through the onboarding process and becomes active on 15 July 2024. She immediately raises an invoice for her fees and you decide to pay this invoice on 31 July 2024. You will see something like this in the Payment Summary:
The management fee for July 2024 is applied on this invoice, along with 20% VAT (if applicable). You need to transfer the full amount, and once the fund is received, your fee for July is marked as Paid.
You will also receive a monthly invoice to summarise the amount you have paid to Omnipresent.
What if my contractor raised more than 1 invoice per month?
If your contractor raises 2 invoices in July, the management fee will only be applied once.
What if my contractor raised an invoice every 2 months?
In this case, the management fee for the 'skipped' month will be applied to the next invoice.
For example: your contractor becomes active on 1 July 2024, but she only raises an invoice in August. In August, when you pay for her invoice, you will see:
Invoice total
Management fee (July 2024)
Management fee (August 2024)
You need to transfer the full amount, and once the fund is received, your fee for July and August are marked as Paid. If the fund was not received, then the fees will remain open and be applicable to the next invoice until it is paid.
What about OmniProtect (liability shield) fee?
OmniProtect follows the same logic based on coverage start date and end date. Omnipresent applies a flat rate per contractor per month.
For example: you added contractor Joice Gumala on 23 June 2024 and wanted her to be covered under OmniProtect. She goes through the onboarding process and becomes active on 15 July 2024. Since she is deemed eligible for OmniProtect, her OmniProtect coverage also starts on 15 July 2024.
She immediately raises an invoice for her fees and you decide to pay this invoice on 31 July 2024. You will see something like this in the Payment Summary:
Invoice total
Management fee (July 2024)
Liability shield fee (July 2024)
If she did not raise an invoice in July, or you did not make successful payments to her invoice in July, then the fees will be carried over to August. In this case, you might see something like this in the August payment:
Invoice total
Management fee (July 2024)
Management fee (August 2024)
Liability shield fee (July 2024)
Liability shield fee (August 2024)
You need to transfer the full amount, and once the fund is received, your fee for July and August are marked as Paid. If the fund was not received, then the fees will remain open and be applicable to the next invoice until it is paid.
Your fees will continue to be applicable as long as the contractor and coverage is active. To deactivate the contractor, read this article. If you want to deactivate OmniProtect coverage, but still keep the contractor as active, please send an email to help@omnipresent.com with subject 'Request to terminate OmniProtect coverage'.