Overview
This guide will help you set up the Italy - Paid Permits Leave policy in Hibob. Follow these steps to ensure compliance with Italian labor laws and configure the leave type correctly in your HRIS.
Step 1: Access Time Off Settings
Log in to Hibob.
Navigate to Settings > Time Off.
Click Time Off Policy Types.
Select New Policy Type.
Step 2: Define Policy Details
Name: Italy - Paid Permits Leave
Description: Paid Permits (Permessi Retribuiti) Leave for Italian employees only.
Policy Type: Italy - Paid Permits Leave
Associated Sites: Italy
Click Save.
Step 3: Configure Allowance
Base Annual Allowance: 4 days
Accrual Cycle:
Balance Closing Frequency: Annual
Activity Period: January – December
Accrual Timing: Employee’s balance increases at the beginning of the cycle
System Display: Annual accrual
Rounding Method: To the nearest
Precision: Half
Click Save.
Step 4: Set Up Proration of Allowance
Go to the Proration of Allowance section.
Calculation Method: Calendar days
On Hire / Assignment: Prorate allowance from the hire or assignment date.
On Termination / Unassignment: Prorate up to the termination or unassignment date.
Click Save.
Step 5: Configure Allowance Increases
Navigate to Allowance Increase.
Enter the following values:
Increase Timing: On anniversary date (prorated according to the cycle).
Click Save.
Step 6: Configure Leave Request Settings
Go to the Request section.
Configure the following settings:
Deductible Days: Workdays only
Minimum Requestable Time Off: Half-day
Description: Optional
Attachments: Optional
Visibility: Public
Click Save.
Step 7: Set Up Approval Workflow
Navigate to Approval.
Configure the following:
Approval Required: ✅ Yes
Approvers: Employee’s approval
Click Save.
Step 8: Configure Long-Term Leave Settings
Go to Long-Term Leave.
Configure the following:
Accrual During Leave: Employees will continue accruing time off while on leave.
Leave Requests: Employees cannot request additional time off while on leave.
Click Save.
Step 9: Review and Finalize Configuration
Assign the policy to a test employee.
Verify the accrual and balance calculations.
Ensure the request and approval flow works correctly.
Make adjustments if necessary.
Support and Troubleshooting
If you need help setting up your Paid Permits Leave policy, contact your Hibob administrator or refer to Hibob’s help center for additional guidance.
Helpful HiBob articles:
Step 1: Set up a time off policy type
Step 2: Set up a time off policy
Additional Info: Time off Cycles
✅ You have now successfully set up the Paid Permits Leave policy for Italy!