Table of Contents
Introduction
Key Considerations for Employing in Poland
Benefits
Employment Contracts
Onboarding
Leaves
Payroll & Taxes
Termination Process
Invoice Schedule
Get Started with Omnipresent
1. Introduction
Hiring employees in Poland can be straightforward and compliant with Omnipresent’s Employer of Record (EOR) service. We provide payroll, benefits, and HR support to ensure a seamless hiring experience.
2. Key Considerations for Employing in Poland
Currency: Polish Zloty (zł, PLN)
Language(s): Polish
Employer Costs: Vary depending on salary and benefits
Termination Complexity: High
Onboarding Timeline: Approximately 21 calendar days
Payroll Frequency: Monthly
3. Benefits
Types of Benefits Offered
Mandatory Benefits: Public healthcare, retirement & pension, accident insurance, disability insurance, sickness insurance, and workers’ compensation.
Supplementary Benefits: Private healthcare, dental insurance, life insurance.
Healthcare
Public health insurance is funded via employee contributions and processed through payroll.
Private health insurance is not mandatory but is highly valued by employees. Our OmniEntity offers a supplementary health plan, including dental, with dependents covered at the employee’s cost.
Retirement
State retirement benefits are funded via employer and employee social insurance contributions.
Employers must provide a supplementary Employee Capital Plan (PPK).
Employees are automatically enrolled in PPK upon employment.
4. Employment Contracts
Contract Types
Indefinite
Fixed-term
Full-time
Part-time
Requirements
Written employment contracts are mandatory and must clearly outline terms and conditions.
Language: Bilingual (English/Polish)
Signature Requirements: Qualified electronic signatures (QESs) or wet ink.
Backdating: Not possible under Omnipresent’s policy.
Probation Period
Maximum probationary period: 3 months
For fixed-term contracts (6 months or less): Maximum probation is 1 month
For contracts (6-12 months): Maximum probation is 2 months
A probationary period must be a separate document for indefinite-term contracts.
5. Onboarding
Timeline
The onboarding process in Poland typically takes 22 calendar days, including:
Platform Setup
Right-to-Work Check
Employment Contract Processing
Benefits & Payroll Enrollment
Registration & Approvals
Employers must report new hires to the Social Security Office (ZUS) within 7 days.
Immigration & Visas
EU Citizens: No additional work authorization required.
Non-EU Citizens: Requires both a visa and work permit.
Work permit processing: A few weeks to a few months, depending on case complexity.
Right-to-Work Verification
Polish nationals require no checks.
Non-EU employees must present a valid work authorization document before starting work.
6. Leaves
Leave Entitlements
Annual Leave: 20 days (less than 2 years of experience), 26 days (more than 2 years).
Maternity Leave: 20-37 weeks (depending on the number of children).
Paternity Leave: 2 weeks (must be used before the child turns 1 year old).
Sick Leave: Up to 33 days, depending on employee age.
Public Holidays (13 Days)
New Year’s Day, Epiphany, Easter Sunday & Monday, Labour Day, Constitution Day, Pentecost, Corpus Christi, Assumption, All Saints’ Day, Independence Day, Christmas Day, Boxing Day.
7. Payroll & Taxes
Payroll Cycle
Frequency: Monthly
Cut-off Date: 6th of each month (changes must be submitted by this date).
Payment Date: Last working day of the month.
Compensation
No extra payments: Employees receive 12 monthly salary payments.
Minimum Wage (2025): PLN 4,666 gross.
Standard Work Schedule: 8 hours/day, 40 hours/week (Monday-Friday).
Employer Costs
Use our OmniCalculator or contact us for a detailed breakdown based on salary.
8. Termination Process
Before Proceeding with a Termination
Consult Omnipresent’s legal team before discussing termination with an employee.
Termination During Probation
Allowed for gross misconduct.
Payment in lieu of notice: Not permitted.
Garden leave: Allowed.
Unused annual leave: Paid out.
Severance pay: Not required.
Termination Post-Probation
Mutual agreement recommended due to EOR restrictions.
Payment in lieu of notice: Not permitted.
Notice period:
Less than 6 months: 2 weeks
6+ months: 1 calendar month
36+ months: 3 calendar months
Severance Pay: Between 1-3 months’ salary, depending on tenure.
9. Invoice Schedule
Initial Fees
Setup Fees: Due upon signing Terms.
Deposit: Payable when the local employment contract is ready for signature.
First Salary Prepayment: Invoiced on the first day of employment.
Ongoing Monthly Payments
Labour costs invoiced monthly in arrears after final payroll calculations.
Each invoice includes:
Monthly service fee
Deposit insurance (if applicable)
FX fee (if applicable)
10. Get Started with Omnipresent
We simplify international hiring, legal compliance, payroll, benefits, and more. Contact us to start your journey towards hassle-free global employment.