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How do I create a sole proprietorship to operate as a contractor in Poland?
How do I create a sole proprietorship to operate as a contractor in Poland?
Joice Gumala avatar
Written by Joice Gumala
Updated over 8 months ago

Attention: it's advisable to seek professional advice, such as from an accountant or business advisor, to ensure you comply with all legal and tax requirements when setting up your sole proprietorship as a contractor in Poland.

In Poland, you are not allowed to operate as individuals to be a contractor. You will need to register a legal entity. This legal entity could be a sole proprietorship, business or organisation.

Creating a sole proprietorship in Poland to operate as a contractor involves several steps. Here's a general guide:

  1. Register for NIP (Tax Identification Number): As a sole proprietor, you'll need to obtain a NIP, which is a tax identification number. You can apply for this at the local tax office (Urząd Skarbowy) or online through the Ministry of Finance website.

  2. Register for REGON (National Business Registry Number): You may also need to obtain a REGON, which is a statistical number assigned to businesses in Poland. This can also be done at the local tax office or online.

  3. Choose a Legal Form: Since you're opting for a sole proprietorship, you'll operate as an individual rather than a separate legal entity. However, you might still need to specify your business activity.

  4. Register with the Central Register and Information on Economic Activity (CEIDG): This is the main register for sole proprietors in Poland. You can register online through the CEIDG website or submit the necessary forms in person at the local CEIDG office.

  5. Obtain Necessary Permits and Licenses: Depending on the nature of your contracting business, you may need specific permits or licenses to operate legally. This could include construction permits, health permits, or professional licenses, among others.

  6. Open a Business Bank Account: It's advisable to separate your personal and business finances by opening a dedicated business bank account.

  7. Comply with Tax Obligations: As a sole proprietor, you'll be responsible for paying income tax on your business profits. Ensure you understand your tax obligations and keep accurate records of your income and expenses.

  8. Consider VAT Registration: Depending on your expected turnover, you may need to register for VAT (Value Added Tax). This is mandatory if your annual turnover exceeds certain thresholds, but you can also voluntarily register for VAT even if you're below the threshold.

It's recommended to consult with a legal or tax advisor familiar with Polish business laws to ensure you complete all the necessary steps correctly.

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